LAWRENCE C. GALLEN, O.S.A.
FACULTY SERVICE AWARD FOR 2005-06

GUIDELINES AND PROCEDURES FOR NOMINATIONS*

Introduction and Eligibility 
The Lawrence C. Gallen, O.S.A. Faculty Service Award is intended to recognize members of the Villanova University faculty who have, over many years, contributed outstanding service to the Villanova University community. All active, tenured faculty members are eligible, including those who currently hold administrative positions, provided that they have taught full-time at Villanova for at least ten years. Above all, the faculty member’s service should have consistently exceeded the normal requirements and ordinary expectations of their position.

The President will open the annual nominations for the award by sending a letter to faculty and deans, with a copy of these guidelines. The evaluation criteria and selection process will be generally publicized by electronic posting, with a link to VPAA, University Senate and Faculty Congress websites. These sites will contain a link to the Committee on Faculty, to enhance responses by email.

Deadlines for 2005-06*
Nominations for the Gallen Faculty Service Award will be accepted until Friday, December 16, 2005 (if necessary, this deadline may be briefly extended) . Supporting materials may be submitted after that date, but no later than Monday, February 13, 2006. After the nominating committee of the Committee on Faculty (COF) has made a careful review of these materials, to be completed by the end of March, the COF will recommend three faculty finalists to the VPAA for submission to the President of the University.

Instructions for nominators
Full-time tenured faculty, academic directors, chairpersons and deans are eligible to nominate. Eligible faculty may self-nominate.  Nominators should consult the eligibility guidelines below and then contact the prospective nominee to ensure that he or she agrees to be nominated. Then submit the name of the nominee (no special form is required, just an email) to the Committee on Faculty in care of Dr. Jeffrey Johnson, History Department, through the following link: 

Jeffrey.Johnson@villanova.edu

As nominator, you may submit by email a one-page supporting statement on behalf of the nominee. If more than one nominator chooses to nominate the same person, they may each provide a separate statement, or together they may submit a joint supporting statement of no more than three pages.

Instructions for nominees
The Committee on Faculty will notify the nominee by email, and the nomination will become effective when the nominee responds, confirming his or her willingness to be considered. The nominee will then need to submit by email a list of service activity at Villanova, with dates of service and a description of the nature of each type of service activity. This description may be in outline or narrative form, and should include the following information (overall length, up to five pages):

1. Leadership role in the service activity: to what extent did the nominee initiate the activity and take a formal or informal leadership role in carrying it out (COF will give significant weight to the nominee’s level of contribution and initiative rather than just participation).

2. Accomplishments of the service: indicate specific outcomes as they have affected the Villanova University community.

3. Whether the service was compensated or uncompensated: if compensated, to what degree (reduced load, small amount, 20%, paid position, etc.); if uncompensated, indicate if it was an appointed or elected position (e.g. departmental committee, Faculty Senator), vs. a more informal, voluntary activity.

4. Include service that was both ‘visible’ and ‘invisible,’: ‘visible’ service would occur within a formal position (e.g., chair of Faculty Congress), whereas ‘invisible’ service could be extensive work on curriculum development, voluntary student counseling, etc. 

As appropriate and necessary, each nominee may submit paper copies of one or two additional documents.

Procedures for review and selection
The COF will designate a nominating committee to be composed of at least five COF members (including the chair of COF, unless ineligible) and three previous Gallen Award winners, who need not be members of COF. COF members who are nominators or nominees are not eligible to participate. The nominating committee will meet, discuss the nominations (considering the criteria noted above as well as the nominees’ record of past nominations), and will then recommend three faculty finalists to the VPAA. The recommendation will list the finalists alphabetically, but indicate the vote for each finalist. A brief explanatory statement explaining the results may be attached. Supporting materials will also be forwarded. The VPAA will forward the recommendation and materials to the President, who will make the final selection. The chair of the COF will send to the Villanovan and Blueprints a statement describing the award, process and criteria, and alphabetically listing the finalist and other nominees. The presentation of the award will take place in May at Commencement.

Click here  for a Word version of the GUIDELINES AND PROCEDURES

* Revised procedures approved by the Committee on Faculty at its meeting of  Dec. 17, 2003; with revised deadlines for 2005-06.